1. Clinical purpose and functions
Describe procedures, patient group, department and workload. Convert them into required modes, measurements, imaging capabilities and accessories. Have clinical users and biomedical engineering confirm the specification.
2. Exact identity
Obtain manufacturer, model, serial number, software, options, modules and hardware configuration for the actual unit. Similar model names can cover different generations. Compare the nameplate with the quotation and records.
3. Age, history and support
Ask when and how it was used and whether service history is available. Confirm support, parts, consumables and compatible accessories can be obtained in your region.
4. Condition and functional evidence
Request condition details, known faults, missing parts and checks performed. Ask what was tested, by whom and when. A power-on check is not a full performance, electrical-safety or calibration assessment. Arrange further checks through a qualified person.
5. Documentation and traceability
Ask which manuals, labels, declarations, service and test records, software notes and decontamination records are available. Match serial numbers and decide whether missing records prevent acceptance.
6. Accessories
Request an itemised list and photographs. Check probes, scopes, cables, sensors, batteries, modules, footswitches, carts and licences. Identify exclusions or incompatible items.
7. Site compatibility
Confirm voltage, frequency, plug, earthing, size, weight, network and room requirements. Involve IT for integration and check for licences, servers or vendor-specific accessories.
8. Regulatory status and data
Check whether the device may be placed into service for its intended use locally. Rules for second-hand, repaired, refurbished and imported devices differ. Confirm registration and importer duties with the relevant authority. Establish verified data erasure if needed.
9. Landed cost and terms
Calculate freight, insurance, customs, taxes, installation, inspection and accessories. Review payment, delivery, returns, warranty, exclusions and remedies if something is missing or fails acceptance.
10. Installation and acceptance
Agree who delivers, installs, tests and maintains it. Follow facility procedures and arrange suitable qualified inspection before clinical use. A seller’s general condition description is not a substitute.
Ask focused questions before paying: exact model and serial, included items, test details, available records, exclusions, destination compatibility and written delivery terms. Keep answers, quote, photographs and acceptance plan together. RA Plus Medical says listed units are inspected on arrival and checked for function; confirm the scope and records for the particular unit. Browse the catalogue or enquire with a make, model or specification.